Sudbury Indie Cinema Job Posting

June 9, 2016

Job Description

Position:         Managing Director (Three-year contract position with possibility of extension)

Scope of work: The Managing Director of the Sudbury Indie Cinema Co-op is responsible for the start-up and day-to-day management of the organization and offers assistance and support to the Board of Directors in its responsibilities for organizational governance.

Reports to: The Managing Director will report to the Board of Directors generally. Day-to-day line report will be to the Chair of the Board.

Scope authority: The Managing Director is responsible for providing oversight, direction and support to all full-time and part-time affiliate staff.

Education and experience: The incumbent to this position will have a minimum two (2) years’ experience in a management capacity, preferably in a not-for-profit setting, with supervisory responsibilities. S/he will have a working knowledge of film programming, Board and committee development, financial management, grant writing, project management, office administration, human resources management and community/public relations. The incumbent should have the demonstrated ability to lead and manage change and will possess a strong track record as a team leader and builder. The incumbent will possess excellent oral and written communication skills. The incumbent will hold a university degree/college diploma in arts administration, business management, marketing or the equivalent.

Duties and responsibilities:

  1. Governance, Leadership and Management


  • Ensures that Sudbury Indie Cinema Co-op policies and operational procedures are developed, updated and adhered to throughout the organization’s strategic plan, budgets and operational strategies.
  • Ensures the preparation and presentation of budget and planning documents, making certain adequate systems are in place to demonstrate full accountability and reporting for both human and monetary resources.
  • Is responsible for grant and contribution proposal writing and overall administration and oversight of grants and contributions, including submission of claims and reports.
  • Directs and provides oversight to ensure the effective utilization and administration of the organization’s human, financial, physical and information resources to meet its mission, goals, plans and strategies.
  • Prepares an annual budget to support the strategic imperatives of the organization.
  • Implements the approved organizational action plan according to the budget, providing timely updates/information to the Board of Directors.
  • Ensures that financial, statistical and corporate records are maintained according to applicable legislation.
  • Ensures that the organization carries out its operational responsibilities in accordance with contractual obligations.
  • Identifies the principal risks of the business and mitigates. Ensures the implementation of systems to manage risk.


  1. Human Resources Management & Development


  • Manages and provides leadership to the organization’s human resources in accordance with authorized policies, procedures and legislative requirements.
  • Hires and dismisses staff in consultation with the Board of Directors.
  • Ensures that job descriptions are in place and updated and clearly communicated to individual staff members of the organization.
  • Undertakes yearly performance reviews with staff and ensures the use of tools that promote fair and transparent performance appraisals.
  • Ensures proper orientation and training processes are in place for all staff and new Board members.
  • Communicates staff needs and/or concerns to the Board of Directors.
  • Ensures that staff is regularly informed of Board decisions.


  1. Film Programming and Theatre Operations


  • Provides oversight and project management of the construction phase of the Sudbury Indie Cinema Co-op theatre.
  • Manages the day-to-day operations and administration of the theatre (i.e. maintenance of facility and equipment, landlord/tenant relationship, purchasing).
  • Plans, organizes, directs, evaluates and reports on film programming and special film events throughout the year.
  • Analyzes and recommends a competitive fee structure to the Board for theatre rentals, film events, film programming and advertising.
  • Manages relations with film distributors, including box office reports and payment communications.


  1. Marketing, Communications, Public Relations and Fundraising


  • Ensures the development and implementation of effective communication strategies with stakeholders, members and the public.
  • Oversees the design, marketing and promotion of all Sudbury Indie Cinema Co-op programming and special events.
  • Oversees fundraising planning and implementation including identifying resources and potential funders, research into strategies to approach funders, submitting applications and funding proposals and administering records and documentation.
  • Collaborates effectively with the community, governments, agencies, sponsors, donors and other organizations to effectively deliver Sudbury Indie Cinema Co-op’s programs.
  • Facilitates collegial working relationships with other film industry, film festival, arts and cultural organizations.
  • Represents Sudbury Indie Cinema to the community corporations and the media.


  1. Other


  • Assists or implements any other such projects or tasks as may be assigned by the Sudbury Indie Cinema Co-op Board of Directors.

Please apply in confidence to Derek Young, Board Chairperson via email at no later than Monday, June 27, 2016. Only those short listed for interviews will be contacted.

For more information on the Indie Cinema please visit our website at

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